Adjusted from the State of Utah Web Site Version 3.2
January , 2015
The Morgan City (City) is committed to protecting the privacy of those accessing its Web sites. The purpose of this policy is to inform those accessing Morgan Web sites about the collection and use of the personally identifiable information of its users.
Government Internet Information Privacy Act – Sections 63D-2-101 through 104 U.C.A.
Definition of Personally Identifiable Information
For the purposes of this policy “personally identifiable information” means any information collected online that could serve to identify an individual, such as:
- First and last name
- Physical address
- Email address
- Telephone number
- Social Security number
- Credit card information
- Account Number
- Bank account information
- Any combination of personal information that could be used to determine identity
Collection of Information
The following information may be automatically collected and retained if you look or search through our web pages, or download information:
- The Internet domain and Internet Protocol (IP) address of the computer you are using to access our site;
- The type of browser and operating system used to visit our site;
- The date and time of when you access our site; and
- Which portions of the website you visit
The data collected serve as part of our statistical analysis about the use of our Web sites so we may better design online services and improve access to them. We do not attempt to gain personally identifiable information about individual users and associate it with IP addresses unless explicitly stated as part of a government agency service. Morgan City does not use the information automatically collected to ascertain your personally identifiable information. Morgan City may detect user IP addresses for providing location based user information and services. Morgan does not maintain or collect user IP addresses, or disclose such addresses to any third parties.
Except where specified, you do not have to provide personally identifiable information to visit or download information from Morgan City’s Web sites. Unless you choose to make your personally identifiable information available to us, Morgan City does not collect such information from you. Morgan City does not use or place spyware on your computer. Be aware that government agencies may request personally identifiable information from you in order to perform requested specialized services.
How Personally Identifiable Information Is Used by the Governmental Entity
Email or other information requests sent to a Morgan City Web site may be saved and used to respond to the request, forward the request to the appropriate department of the City, communicate updates to the Morgan City site that may be of interest to citizens, or provide Morgan City’s web designer with valuable customer feedback to assist in improving the Web site.
Any personally identifiable information an individual provides to a the Morgan City site will be used solely by the City, its entities, and third party agents with whom it has contracted to perform a City function on its behalf, unless the information is designated as public record by the City as authorized under the “Government Records Access and Management Act” (GRAMA), and Morgan City’s Web site provides conspicuous notice that such information is subject to public access.
Collection and Use of Information – Children’s Personally Identifiable Information
Except as otherwise permitted by law, Morgan City does not knowingly collect and use or disclose the personally identifiable information of a child under the age of 13.
Personally Identifiable Information Available or Collected from Governmental Web Sites
Information collected is subject to the access provisions of GRAMA and other applicable sections of the City Ordinance, Utah Code, federal regulations, and federal law. Consequently, certain communications may be subject to public disclosure. However, in these instances you will be notified on either the Morgan City Web site under the conditions described below in “State Agency Privacy Policies and How They Relate to This Policy.”
All records that are prepared, owned, received, or retained by a governmental entity that may be reproduced by certain means are considered public, unless they are private, controlled or protected as outlined in GRAMA, or are records to which access is restricted according to court rule, other Local Ordinance, State law, federal law, or federal regulation. Information that is generally considered public record under GRAMA – and not made confidential elsewhere in Morgan City’s Ordinance, the Utah Code or by federal law – may be subject to electronic access through Utah.Gov Web sites.
Personally Identifiable Information is used by the governmental entities for the purpose of conducting official government business. A governmental entity may share Personally Identifiable Information with another governmental entity if it is designated as a record that is private, controlled, or protected as described in Section 63-2-206 of the Utah Code unless such data sharing is expressly prohibited, authorized or required by local ordinance, federal law, state law, or federal regulation. In some instances an executive order may limit or prohibit data sharing even though Section 63-2-206 may permit such data sharing.
Data Security and Quality
Morgan City is committed to data security and the data integrity of Personally Identifiable Information available from or collected by the City’s Web sites. Morgan City has taken precautions to protect personally identifiable information from loss, misuse, or alteration. Any authorized third parties responsible for this information are committed to the same principles, and are required by contract to follow the same policies and guidelines as Morgan City in protecting this information. Visitors should be aware, however, that even though protections are in place, Morgan City cannot guarantee against the occurrence of hardware failure, unauthorized intrusion, or other technical problems.
Procedures for Access by the User To View Or Correct Personally Identifiable Information
Unless otherwise prohibited by local ordinance, State law, federal law, or federal regulation, an individual may access and correct Personally Identifiable Information whether or not the inaccuracy was created by accident, unauthorized access, or a change in circumstances. Morgan City also reserves the right to use any legally appropriate measures to prevent, monitor, and investigate any attempt to deface, delete, or otherwise tamper with or abuse the City’s Web sites, server, database, information system, or other technology asset. For a description of the individual processes used by agencies to view or correct Personally Identifiable Information please see “Security Measures.”
State Agency Privacy Policies and How They Relate to This Policy
Non-State Web Sites
Visitors may link to various Web sites from the City’s Web pages. Morgan City is not responsible for the privacy practices or content of external sites. Many of these sites, particularly those in the private sector, may not be subject to GRAMA, other sections of the Utah Code, or federal law. Those visiting external sites are advised to check the applicable privacy statement and be cautious about providing personally identifiable information without a clear understanding of how the information will be used.